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OiRA Privacy policy

Organizational part of the Agency entrusted with the processing of personal data

William Cockburn, Head of Prevention and Research Unit

Purpose of processing

The purpose of the processing operation is the creation of and log-in to your OiRA (Online interactive Risk Assessment) account. The OiRA application is an instrument put at your disposal by the European Agency for Safety and Health at Work (EU-OSHA). This privacy policy applies to all products, services and websites offered by EU-OSHA in the framework of the OiRA application.

Type of data processed

  • E-mail address: an email is necessary to access the online application, edit the input data, and delete the OiRA account. You can enter any e-mail address.
  • Any information you provide in the free text fields of the application of the OiRA tools and in the action plan of your risk assessments - (e.g. when you input a measure to tackle a risk, the person responsible for that measure, etc). The input of information in the free text fields just as any other personal data put into the tool is done voluntarily and based on consent.

Legal basis

Council Regulation (EC) No. 2062/94 of 18/07/1994 establishing the European Agency for Safety and Health at Work and subsequent amendments.

Lawfulness of processing

The processing is based on Article 5(a) and (d) of Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (hereinafter the Regulation).

Data recipients

Personal data is only accessed by EU-OSHA’s technical providers based on request from the users in case of technical problems.


This website will set temporary session cookies whenever you visit the site. These cookies are needed to allow the session, but they do not contain personal data.

This website collects web statistics with Matomo that is entirely hosted in EU-OSHA’s servers, located in the European Union. Matomo will store cookies in your computer, but they do not contain personal data. The IP address is received by Matomo for geographical statistic purpose only (country, region and city).

The OiRA software does collect statistics from logged in users based on aggregated data on number of accounts and risk assessments per tool by country, broken down to months.

The data subject’s rights

Data subjects have the right to request from the controller access to and rectification or erasure of personal data or restriction of processing concerning the data subject or, where applicable, the right to object to processing or the right to withdraw consent at any time without affecting the lawfulness of processing based on consent before its withdrawal (Articles 17, 18, 19, 20, 22, 23 and 24 of the Regulation).

Any requests to exercise one of those rights should be directed per email to, including in the subject the words “data protection”.

Data subjects’ rights can be restricted only in the cases foreseen in Art 25 of the Regulation.

Information on the conservation period of data

We keep your data which is inaccessible for external users until you delete your account and/or your session(s).

EU-OSHA stores data on our servers located in EU territory.

Security measures

We take appropriate security measures to protect against unauthorised access to or unauthorised alteration, disclosure or destruction of data. These include internal reviews of our data collection, storage and processing practices, appropriate encryption of communication and physical security measures to guard against unauthorised access to systems where we store personal data.

Request for information

For any further information regarding the handling of their personal data, data subjects can address their request to EU-OSHA Data Protection Officer at:

Recourse to the EDPS

Data subjects are entitled to make recourse to the European Data Protection Supervisor: , should they consider that the processing operations do not comply with the Regulation.